What Is Meant By Job Description And Job Specification?

How job description is important for an organization?

Job descriptions are helpful in that they: Protect an organization legally, as the job description can defend why a candidate was selected – or not – for a position, and why a position is classified as exempt or non-exempt under the Fair Labor Standards Act (FLSA).

Help employees to create goals for job advancement..

How do you create a job description and job specification?

Likewise, a supervisor can use a job description as a measuring tool to ensure that the employee is meeting job expectations.Step 1: Perform a Job Analysis. … Step 2: Establish the Essential Functions. … Step 3: Organize the Data Concisely. … Step 4: Add the Disclaimer. … Step 5: Add the Signature Lines. … Step 6: Finalize.

What are job responsibilities?

What are job responsibilities? Job responsibilities are what an organization uses to define the work that needs to be performed in a role and the functions that an employee is accountable for.

How do you read a job description?

To help you out, here are some tips for reading and responding to job descriptions.Pay attention to the preferred and required qualifications. … Read through the job duties. … Check for questions or keywords. … Use the description in your cover letter. … Know the lingo.

Why is a job specification important?

Putting together the Person Specification enables the employer to profile the ideal person to fill the job. It is important that the skills, experience and knowledge included are absolutely relevant to the needs of the job.

What are the advantages of job specification?

Helps in the screening of resumes and saves time when there are multiple applications by choosing those who are closest to the job specification. HR managers can use job specification as a benchmark to evaluate employees and give them required training. It also helps companies during performance appraisal and …

What is difference between job description and job specification?

The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate.

What are the elements of job specification?

A job description contains the following components: job title, job purpose, job duties and responsibilities, required qualifications, preferred qualifications and working conditions.

What is job specification example?

A job specification outlines specific traits a person needs to do the job. Typically, that includes the qualifications, skills and personal traits you need to be successful. Usually, the job specification follows the job description, which describes the job itself and how that job fits within the company.

How do you write a job specification?

How to Write a Job DescriptionJob Title. Make your job titles specific. … Job Summary. Open with a strong, attention-grabbing summary. … Responsibilities and Duties. Outline the core responsibilities of the position. … Qualifications and Skills. Include a list of hard and soft skills. … Salary and Benefits. Include a salary range.

How do you write a job description and specification?

How Do You Write a Job Description?Download a job description template.Add the official internal job title.Summarize the role in the opening paragraph.Detail the essential job duties and job responsibilities.Detail the essential requirements and qualifications.Define success in the role.More items…

What is the meaning of job specification?

Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. Job specification is derived from job analysis.

What is the importance of job specification and job description?

The purpose of job description and job specification are to create effective job advertisements that can reach relevant and talented candidates. Job analysis is the process of gathering details about a specific job.

How important is job specification and job description in Job analysis?

Job Description and Job Specification. Job Analysis is a primary tool to collect job-related data. The process results in collecting and recording two data sets including job description and job specification. … Both job description and job specification are essential parts of job analysis information.