Question: How Do I Change The Color Categories In Outlook Calendar?

How do I automatically assign categories in Outlook?

Enable Automatic CategorizingRight-click an email from your Inbox that matches the criteria of the Category you’re about to create.Choose “Create Rule” to bring up the Create Rule dialog box.Skip the simple options and go straight to “Advanced Options” using the button in the corner.More items….

How do I automatically color categorize emails in Outlook?

For Outlook for Microsoft 365, Outlook 2019 and Outlook 2016:Go to the View tab.Select View Settings.Choose Conditional Formatting.Click Add.Name your rule.Click on Font.Pick a color, style and size and click OK.Click on Condition.More items…•

How do I rename a category?

In any view, click Home. In the Tags group, click Categorize, and then click All Categories. Click a category, and then click Rename.

How do I color code my calendar?

With that in mind, here’s how you can color-code your calendar for maximum productivity:Color your meetings grey. … Use red for detail-oriented tasks. … For creative tasks, go with purple. … Color less-taxing tasks blue. … Green is associated with health and tranquility. … Use white for prep-time.

Why can’t I use categories in Outlook?

The IMAP protocol doesn’t support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server. … If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file.

How do I automatically categorize calendar appointments in Outlook?

Track your time better by automatically color coding your Outlook appointmentsWith the appointment open, name it and enter all the particulars.On the (default) Appointment tab, click Categorize in the Tags group.Choose the appropriate category. … The first time you use a category, Outlook will prompt you to name it.

How do I manage categories in Outlook?

On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize. In the Set Quick Click box, open the drop-down menu and choose the category you want to set as your default Quick Click Category. Click OK to save your Quick Click selection.

How do I manage Outlook effectively?

7 Microsoft Outlook Tips and Tricks for Better Email ManagementMove Complex and Non-Critical Emails Into a To-Do Folder. … Use Outlook’s Task List Instead of Clogging Your inbox. … Clean Up Your Inbox in One Click. … Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails. … Create Quick Parts for Default Responses to Common Questions.More items…•

How many categories can you have in Outlook?

with 6 categoriesAs a default Outlook automatically provides you with 6 categories already set up. Since they are based on colours their names are rather uninspiring – “red category”, “blue category”, and the like. Fortunately you can easily rename existing categories and create additional ones.

How do I change the order of categories in Outlook?

Click the View tab in People view. Or choose List from the Change View option in the Current View group. Then, click Categories in the Arrangement group.

Why can’t I rename color categories in Outlook?

When you rename a category in the Color Categories dialog box Outlook has to examine every categorized item in every folder to rename the category, if appropriate. Because of this, only the mailbox owner can rename a category displayed in the Color Categories dialog box.

How do I change the Master category in Outlook?

Outlook does not use the registry for a master category list; they are stored in the default message store (mailbox or pst)….Categories in Shared FoldersSelect it (so it’s highlighted)Click the New button.Outlook will assign the next unused color; change the color and set a shortcut key, if desired, then click Save.

How do I add color categories in Outlook?

Create a color categoryIn any message folder, in the Tags group on the Ribbon, select Categorize > All Categories. … In the Color Categories dialog box, select New.Type a name for the category and select a color and optionally, a shortcut key.

How do I add categories to Outlook calendar?

On the navigation bar, click Calendar. Click a calendar appointment, meeting, or event, and then click Categorize. Click a category, or click All Categories to create one. When you assign a color category, that color is used as the item’s background color on the calendar grid.