Question: How Can I Reduce My AHT?

How is back office AHT calculated?

To calculate AHT, add your total talk time + total hold time + total after-call tasks, and then divide by the number of total calls.

That is your average handle time..

How do you measure cycle time?

So the simplest way to measure the cycle time of an assignment is to count the number of days it spent being worked on. In other words, if you start a task on the 15th of April and complete it on the 25th of April, then the cycle time is 10 days.

What is a good FCR rate?

Usually, anything close to 90% is considered high, and anything near 40% is considered low. An optimal FCR rate should be the key focus for all businesses that want to keep their customers around for a long time.

How do you calculate shrinkage?

Shrinkage is another way of expressing what used to be called Utilisation. Utilisation is simply the number of hours that employees are available to work on their primary task (measured hours), divided by the total paid hours. So a Shrinkage Figure of 30% equates to a Utilisation figure of 70%.

How do you control a call?

Start the Service Call RightTake Every Opportunity to Keep the Conversation Focused on Finding and Implementing a Solution. … Make Sure To Keep Your End of the Conversation Brief and On Point. … Once the Problem, Solution, and Needed Actions are Determined, Wrap Up the Service Call.

What is occupancy formula?

Occupancy typically will be calculated as: (Talk+Hold+Wrap+Customer-related activities), divided by (Talk+Hold+Wrap+Customer-related activities+Available Time).

How is talk time calculated?

The classic calculation for takt time is:Available Minutes for Production / Required Units of Production = Takt Time. … 8 hours x 60 minutes = 480 total minutes. … 480 – 45 = 435. … 435 available minutes / 50 required units of production = 8.7 minutes (or 522 seconds) … 435 minutes x 5 days = 2175 total available minutes.More items…•

What is average talk time?

Definition: Average Talk Time (ATT) is, quite simply, the amount of time an agent spends talking to customers. … Handling time is a measurement of the total amount of time spent on a complete interaction.

What is KPI in call Centre?

Call Center KPI Descriptions. … It is a measure of the call center performance rather than of the agent performance. It does, however, depend on call center agents being available to answer calls when they are scheduled to do so.

How do you reduce average handle time in a call center?

10 Ways to Reduce Average Handle Time in a Contact CenterRecord Every Call. … Focus on Agent’s Training and Coaching. … Streamline Agent Workflows and Processes. … Go in for a Dedicated Knowledge Base. … Upgrade Call Routing with Advanced CX Technology. … Quicken Customer Greetings. … Use Robust Contact Center Technology. … Use IVR and Chatbots for Improved Customer Experience.More items…•

What causes high AHT?

Reasons For a High AHT Inexperienced customer service representatives. Lack of automation or no interactive voice response (IVR) system. Not taking time to review calls and processes. Ineffective call routing.

Why is AHT important in a call center?

The lower the AHT, the more efficient a call center tends to be operating. It means a representative can handle more calls, more customers can be served, and customers will see resolutions more quickly. … Help agents be more efficient during the call to get customers off the phone more quickly.

What is a good average handle time?

28 minutesThe resulting 28 minutes is the average handle time — way over the industry standard! According to Call Centre Magazine, the industry standard AHT is 6 minutes and 10 seconds. A similar formula can be used to calculate similar metrics from other channels, like messaging and chat or email.

How can I improve my call handling time?

21 Top Tips for Reducing Average Handling Time (AHT)Automate simpler queries to reduce the general workload. … “Acknowledge, Answer, Ask” can make each call more efficient. … Cut down on after-call work (ACW) instead of customer talk time. … Aim to resolve every customer query on the first contact. … Wrap-up codes can drive up unproductive time.More items…•

What is ACW?

ACW refers to the tasks that an advisor completes in the wrap time after a call. … It is good practice to reduce ACW time by completing tasks while on the phone, as long as advisors communicate what they are doing with the customer.

How do we calculate time?

Here’s how to determine hours worked:Convert all times to 24 hour clock (military time): Convert 8:45 am to 08:45 hours. … Next, Subtract the start time from the end time.Now you have the actual hours and minutes worked for the day.Finally to determined total wage, you will need to convert this to a decimal format.

What is BPO shrinkage?

Call center shrinkage is the number of agents actively taking calls divided by the number of agents who are not available for any reason.

What does AHT mean in a call center?

Average Handle TimeAverage Talk Time (ATT) & After Call Work (ACW) & Average Handle Time(AHT) Average-Talk-Time (ATT) is the average amount of time agents talk to customers. After-Call-Work (ACW) is the average amount of time an agent takes to wrap-up a call.